What are the benefits of computerized information management and automation? Click each statement to find out. For more information or to find out how we can help you take advantage of these benefits, Contact D-Cogit.
Automate repetitive tasks
Repetitive tasks are error prone and cost time. Computers excel at repetitive tasks, completing them more accurately and much faster than humans do.
Reduce or eliminate errors
Errors cost time to correct and can cause a host of problems. Computers can ensure information conform to rules and, when errors are found, act in a predefined manner to correct, isolate or reject them.
Ensure critical information is always present
Missing information, similar to errors, cost time to correct and can cause a host of problems. Computers can ensure mandatory information is always present before accepting a submission.
Ensure information is correctly formatted
Poorly formatted information can make its interpretation difficult or impossible and can wreak havoc when producing reports or sharing information. For example, does the date 7/8/72 mean August 7, 1972 or July 8, 1972? Computers can enhance the quality of information by ensuring it is always recorded and displayed in a correct format.
Information that lives in a vacuum often results in large amounts of duplication and a limited understanding of its meaning. Database applications can link information automatically, greatly reducing the need for duplication and giving you a better picture of aggregate information.
Reduce or eliminate duplication
Duplication is rarely useful, always costs time and often results in information being different instead of being identical. Computers can ensure information is recorded only once yet seen in many different screens and reports, ensuring the information is always up to date and reducing the time it takes you to enter or modify information.
Have multiple people use the same information at the same time
Pieces of paper can not be used by many people at the same time unless they are duplicated. Most software applications can display the same file to many people at the same time, however there are issues when many people want to modify the content of the file at the same time. Database applications can share the same information with many people at the same time and can let many people modify information at the same time.
Limit views to relevant information
Viewing irrelevant information increases the possibility of errors and requires time to filter. Although many software applications allow their content to be searched, few have rich searching capabilities and even less hide irrelevant information after the search is completed. Database applications are designed with rich searching features and hide irrelevant information following a search. Of course, the hidden information can always be re-called.
Quickly and correctly create statistical reports
Manual summarization and statistical analysis is time consuming, error prone and often misleading. Database applications contain tools necessary to build statistically correct reports without errors and in a fraction of the time humans take to make the same reports.
Perform tasks according to schedules and events
A failure to perform tasks in a timely manner can result in a missed deadlines, breach of responsibilities, client dissatisfaction and sub-task delays. Computers can perform tasks with little to no human intervention and according to schedules or specific events.
Share information promptly
Slow dissemination of information can cause delays in completing tasks performed by multiple parties and can invalidate the usefulness of information distributed to large audiences. Computers can obtain information from a variety of sources and sends information to a variety of destinations using a wide array of technologies, instantly or according to schedules or events.
Automate the rights to access information
Unauthorized access, modification or deletion of information can result in a breach of responsibilities and in information loss. Computers can limit what can be done to information based on the person accessing the information and based on rules, doing so consistently, without prejudice and without fail.
Present information in customized ways
Giving everyone access to the same information is often unnecessary and undesirable and can result in security issues or information overload. Computers can present the same information in different ways based on the person accessing the information, on the options selected, the task being performed, the computer being used, etc.